Plenum/Meeting minutes/2019-05-03

Head

Idea/Overview: Plenum

Date/Time:
Attending Managers:
Attending Members:

Topics

Here's the list so far - please don't hesitate to add more! If you won't be able to attend, you can add your comments here or in the discussion to take part anyway :-)

Project Presentations

Let's take about 2 × 20 minutes before each plenum to show others what we're working on! If you are interested in talking about your projects, please announce it here and/or via the Mailing List:

• <please add your idea(s)!>
• <please add your idea(s)!>

Recap of the last plenum

• How far are we regarding planning the Bahnstadtfest? (Issue 110)
• How did the visit from RNZ go?
• Any updates regarding the Laser?
• Did we get rid of the wood in the back?
• Any update from the waste corner? (Issue 85)
  • Lukas: Had to prioritize a personal project so there are still no bag holders, but moving everything into one spot already seems to have improved the situation a bit! We need gelbe Säcke, please grab some if you find yourself at a city office ;-)

New Manager Roles

In February the management team decided to split specific roles between one another to help with organisation. Here is the list of branches each of us is responsible:

Community: Lukas

• Membership related management
  • entering/removing members
• Updates on social media (Facebook, Instagram etc.)
• Newsletter
• keeping the calendar up to date
• General contact for tutors

Inventory: Patrick

• Commissioning tools
  • Acquisition (Buying and donations/loans)
  • Dealing with broken tools
• Organise cleaning (e.g. via do-something hours)
• Reorder consumables (e.g. drinks, screws etc.)
• waste disposal

Financial: Mitja

• Keep an eye on the budget (e.g. new tools)
• Contracts & Payment
• Tax and make sure we keep our charitability
  • Tätigkeitsbericht
• Funding applications

PR: Ciaran

• Networking, sponsorships & cooperations
• Future location
• Event support
• Seminar schedule

This task list doesn't mean that person is working on this alone, but rather they keep on top of the organisation to make sure progress is made. If you have any questions or want to help with a specific task feel free to contact the manager in charge of it.

New (and newly available) tools at the space

=> also see "Wish List"

Collaboration possibilities

Project Push Sessions

Ciaran is piloting an idea...

Project Push days are days where members are encouraged to push their projects forward with the support of the other CoMakingSpace community members. As well as supporting the progress we'll also support capturing and documenting the progress. With your permission, the documentation would be used to show what’s possible at the CoMakingSpace and so, hopefully, encourage new members to join our growing community. Trial start on 11-12 May. Keep an eye on the calendar for further dates.

Marketing

Two Marketing Meetings are planned in the coming weeks on Friday 10 and 17 May.

• The first is a brain storming meeting
  • to review possible options to pitch the CoMakingSpace to various audiences.
  • to look into setting up a focused team with a Marketing budget. Ciaran has a potential donation/sponsorship option to fund the budget so as not to impact the existing CoMakingSpace budget plans.
  • to look into ways to develop our Marketing Media incuding photos/videos/Templates. - For example leveraging the Project Push days where we can help people move their projects forward while capturing and documenting the process with a view to using it (with appropriate permissions etc.) in our new website and marketing material.
  • Planning of an Open Day.

• The second meeting is to review marketing project progress and priorities.

Issues

>>>after creating a new "meeting minutes" page, update the dates in these links, then remove this note!<<<

closed issues since the last plenum
new issues since the last plenum

Area Patron Update

Area	Patron	Update	Members Feedback
Electronics Bench	Johannes	any update?	any feedback/thanks?
3D Printer Farm	Luca	any update?	any feedback/thanks?
Woodturning	Lukas	ordered a high quality skew chisel with Georg - would anyone else like to throw in 5 or 10 €? Good tools cost at least 50; fixed a major safety problem with the Holzmann lathe	any feedback/thanks?

Who else would like to become an Area Patron (Eckpate)? Areas in need are drilling/screwing and the metal lathes, for example

open discussion (general improvements, etc.)

What did I do since the last plenum?

Instructables Arduino Contest

Patrick applied with his VFD watch project (see plenum from last month) for an Instructables contest. Please take a minute and vote! </shamelessSelfPlug>

What went well?

We applied for funding from BASF to realize a series of hands-on public courses - hopefully they like our proposal, it was already surprisingly fun to write it!