Plenum/Meeting minutes/2019-01-11

Head

Idea/Overview: Plenum

Date/Time: Jan 11, 2019 - 20:00
Attending Managers: Mitja, Patrick
Attending Members: Johannes, Martin, Kim, Julien

Topics

Here's the list so far - please don't hesitate to add more! If you won't be able to attend, you can add your comments here or in the discussion to take part anyway :-)

Recap of the last plenum

Status Updates:

• Members wall
  • Martin: A first proposal for a format can be found on GitHub. Please let me know about any feedback.
    • Plenum Decision: Template accepted, the spot to hang it up will be the right wall in the floor (when you face the electronics room).

• • • Suggestion: We should get stickers / badges for the different introduction (so you can show off how much you got)

• Waste situation (#85)
  • Lukas: no progress yet - two bins are in the front and need to brought back as soon as possible after Tuesday morning (Jan 15); would anyone with a (large) car like to organize a wood recycling run?
  • Mitja: In case we have lots of paper, we could also head over to the recycling store and ask them if we can once use their big paper recycling bin.
• Project wall
  • Question: What should be hung up at the project wall
  • Answer: Anything about interesting projects. Just some pictures, wiki links would be possible, basically anything you want.
• Storage solution for the planes (#84)

New (and newly available) tools at the space

=> also see "Wish List"

• Mitja donated a fancy pizza cutter. Unfortunately, there is no wiki page yet (It´s not really dangerous, so we would not need an introduction).

• The Wish List was extended by a metal bender and a mill

Collaboration possibilities

Martin: Idea: Can we discuss the goals and priorities of the space within 2019? This could help us members in helping out with these goals. If we know about any event, we could help with the planning. This could enable our managers to focus on things only they can do. Suggestions:

• Advertisment
  • Attending events such as the Bahnstadtfest or the Welcome days of the University
  • Hosting Seminars
  • Another open day?

Discussion: Mitja is in favor of the idea of more member-organized events. If anybody wants to attend an event (like a maker-faire), which requires registration from the Space, the Managers are happy to help

Priorities 2019:

1. New members
2. New Tools
3. Strengthen the community

Measures

New Members

• Ensure that people which are at the space show new people around (during the opening hours)
• Create a tour video for YouTube
• More Seminars
  • Make Seminars out of projects
  • Create beginner seminars
    • LED Blinking
    • Soldering Seminar
    • Seminars on 3rd Saturday every month (with external speakers?)

Members should plan seminars. Members with a key can now also host seminars themselve!

• • • • January: Fusion
      • January: PlatformIO
      • February: Arduino
      • March: PlatformIO
      • April
      • May
      • June
      • July
      • August
      • September
      • October: Maybe some halloween stuff??
      • November: Cookie Cutter
      • December

• • Create recordings of nice seminars

• Partnering with companies (e.g. to get old machines)
• Show members around
• Presentations of projects

• Technical Infrastructure
  • Website on github pages? (Since we have a fairly static website, we should be able to host it entirely on GitHub pages, which would enable members to create pull request for the managers to just apporve)
  • Using Office 365?
    • Microsoft offers Office 365 as a donation to nonprofit organizations. This would allo us to use significant cloud storage and other awesome collaboration toold for free. It also includes Exchange, which is the Groupware and E-Mail solution from Microsoft.

Issues

closed issues since the last plenum
new issues since the last plenum

Area Patron Update

Martin: It would be great to get regular updates from the Area Patrons regarding what has been done or what is planned for their area. We could use the following structure:

Area	Patron	Update	Members Feedback
Electronics Bench	Johannes
3D Printer Farm	Luca

Any Update on User:Blacksheep becoming the area patron of the CNC Router?

Seminar Ideas

Martin: As far as I know, some ESPs that Patrick ordered arrived. We could therefore try to find a date for the PlatformIO Seminar.

open discussion (general improvements, etc.)

What did I do since the last plenum?

• Switched the MQTT Implementation of the FDD and the DoorBell from paho to PubSubClient
  • This should be way more reliable now.

• Got a few things for the E-Bench:
  • perfboards (with pin headers and connectors)
  • transistor set
  • jumper cables (Male-Male, Female-Female, Male-Female)
  • Sensor Kit
  • more perfboards (still in delivery)

• Made a proposal for the Members Wall

• managers: updated AGB & Werkstattordnung to better define how volunteers could supervise other members
  • if you would be interested in hosting an event, please let us know!

What went wrong?

• Just take a look at the scrap wood corner....

Martin: I came in at January 3rd and found the following:

• Missing iFixit Tools (the picks are missing)
• Missing solder
• Missing bits in the makita bit set
• Wood drill bits not at their place
• Corded Drill just lying around (with the drill still attached)
• Laser Cutter just put back into the CNC room in an unusable position.
• Lukas: also noticed the large "Workzone" sockwt wrench and the 17 mm socket are missing :-(
• Mitja: common room table was full of trash until recent cleaning day, not the most welcoming first impression

What went well?

• quick reporting & repair of a problem with the door bell
• many new visitors and eMail inquiries in the new year - hopefully some new members soon!

Next Meeting

Wednesday beginning of February